Contact us today!

FRS Pros Blog

Tip of the Week: Three Best Practices for Project Management

Tip of the Week: Three Best Practices for Project Management

Any project that your business undertakes will have its success defined by the particular goals you have set for it. This means that each project will be different, its own concerns and considerations coming into play. However, when it comes to managing these projects, most of them benefit from largely the same practices. For this week’s tip, we’re reviewing three that every project should incorporate.

1. Establish Good Communication Habits

If there’s anything that the success of your project will directly rely upon, it is how well you communicate with everyone involved. This will require you to not only have reliable communication solutions, but to actively put them to use.

From the very beginning of your project, make sure that everyone involved is sharing all of the information that is appropriate to be shared, with whom needs to see it. As the person in charge, you should set this communication in motion, leading by example. As we will cover in more depth below, this means utilizing the tools at your disposal appropriately - keeping conversations pertinent to the group as a whole visible to the group as a whole.

2. Define Milestones, Objectives, and a Timeframe

Any project should have four distinct stages to it: initiation, planning it, executing it, and a wrap-up at the end. Each of these stages should be punctuated by different milestones and objectives to be reached, as well as a set schedule as to how quickly each needs to be achieved.

This can benefit you in a few ways. First off, it is always better to be more organized during these kinds of things, as it helps eliminate the chance of wasting time and money. Look at it this way: if you have Tasks A, B, and C to do in a project, and three employees to see to them, it isn’t going to help much if all three of them go out and spend their time on three separate versions of Task B. 

Furthermore, timeliness is usually a factor in these kinds of things, so it is important to establish a set schedule based around any limitations. Let’s say that you were planning a Halloween party for your office... it wouldn’t do much good (or make much sense, for that matter) to have that event two-thirds of the way through November, would it? Your projects are likely influenced to some degree by outside stimulus, and so should be treated the same way - set deadlines and timeframes ensuring your preparations don’t run long.

3. Use the Tools and Resources Available

There are many business solutions out there today that make the many processes involved in managing a project from start to finish much easier. Take, for example, the practices we’ve already reviewed in this blog - there are many communication solutions that are ideal for group project work within an organization that you may not be using to their full advantage. Likewise, there are project management solutions that allow you to better track and manage how your team is using its time and energy.

Finally, you also have the option to utilize automated solutions to simplify and expedite many of the moving parts that a project has. Rather than risking a crucial step be missed in the flurry of responsibilities your employees have, allow the facets that can be automated to be, and let your business solutions serve their full purpose.

Interested in learning more about how your internal projects and other processes can be benefited by technology solutions? Reach out to us at 561-795-2000 to learn more!

You Probably Aren’t Getting the Most Out of Office...
How VoIP Can Save Your Business Money

Mobile? Grab this Article!


Tag Cloud

Tip of the Week Security Technology Best Practices Network Security Privacy Productivity Business Computing Hackers Internet Google User Tips Microsoft Software Cloud Innovation Business Management Hardware Computer Email Data Tech Term Cybersecurity Efficiency Data Backup Windows 10 Hosted Solutions Mobile Devices IT Services Communication Smartphones Malware Data Recovery Office 365 Smartphone IT Support Outsourced IT Browser Upgrade Android Backup Business Internet of Things Windows VoIP Gadgets Phishing Small Business Workplace Tips Apps Communications Data Security Cybercrime Business Continuity Saving Money Managed IT Services Users Disaster Recovery Network Facebook Operating System Cloud Computing Mobile Device Management Ransomware Information OneNote Automation Employer-Employee Relationship Money Artificial Intelligence Alert Server Passwords Law Enforcement Managed Service Social Media Vulnerability Two-factor Authentication Collaboration Best Practice Holiday Health Applications Wireless Networking Chrome Managed IT IT Support Virtualization Managed IT Services Spam Miscellaneous Blockchain Microsoft Office Bring Your Own Device Data Storage Password Mobile Device Router Quick Tips Retail Google Drive Settings Hacking Word Gmail Managed Service Provider Windows 10 Windows 7 Save Money Project Management Computers Patch Management Unsupported Software Augmented Reality BYOD App Information Technology Data Breach Access Control Telephone Systems Tech Support Printing Touchscreen Mobile Security History WiFi Vendor Evernote Telephony User Error Risk Management Google Assistant Hybrid Cloud Audit Hosted Solution Cortana Voice over Internet Protocol Data Loss Meetings Search Wi-Fi Data Protection Avoiding Downtime Mobility Conferencing Update Shortcut Business Technology Politics Google Docs Cost Management Wireless Charging IT Management Devices Going Green Social BDR Hard Drive Display WannaCry Government Budget Commerce Wireless Technology Bandwidth Data Management Robot Payment Cards Application Travel Encryption File Sharing Productivity SaaS The Internet of Things Paperless Office Excel Proactive IT Safety Fraud Sports VPN iPhone Maintenance Reputation Security Cameras Battery eCommerce Sales Proactive Chromecast Projects Mobile Office Tablets WIndows Server 2008 PowerPoint Admin Instant Messaging Hacker Virtual Private Network Storage Social Engineering Data storage OneDrive Smartwatch Sync iOS Emergency Processor Edge Remote Computing Break/Fix Hosted Desktop FAQ Internet Exlporer Windows 10s HBO Hyperlink NFL eWaste Computer Care Nanotechnology Machine Learning Point of Sale Fiber Optics Websites Screen Mirroring Identity Printers Development Wireless Internet Saving Time Remote Workers Identities Unified Threat Management Employee-Employer Relationship Entertainment Server Maintenance Uninterrupted Power Supply Benchmarks Ciminal Medical IT Identity Theft Smart Devices Charger Solid State Drive Value Wasting Time Device Security Root Cause Analysis Transportation Amazon Downtime Office Holidays Data Theft Emails Cast Data Privacy Laptop Micrsosoft Computer Fan Gamification Private Cloud Keyboard Shortcuts Managed IT Service Legislation Language Upgrades Investment Adobe Workers Myths Files Software as a Service 5G Vendor Management Sabotage DDoS Hard Disk Drive Accessory Business Intelligence Windows Ink Disaster Virtual Assistant E-Commerce Scam Copiers Gifts Computing Recovery Marketing Touchpad Memory Human Resources Education Managed Services Provider Comparison Testing ROI Licensing Updates Peripheral Threats Microsoft Excel IT budget YouTube Samsung PC Outlook IT Solutions Computer Forensics Digital Signage Google Maps Spyware Alexa for Business Inventory Credit Cards App store Administrator Webinar Chromebook Humor Co-Managed Services Financial Payroll Facebook Privacy Specifications Virus Streaming Media Consultant Camera Legal Windows Server 2008 R2 Microsoft Word Lithium-ion battery Management Personal Information Scams Remote Monitoring Employees Antivirus Firewall Apple Employee Access IT solutions Telephone Company Culture Smart Technology PDF Flexibility Music Mobile Computing Congratulations Compliance Text Messaging Scalability Analytics Keyboard Black Market Cleaning Regulation Automobile Office tips Big Data Managing Stress Advertising USB Worker Twitter How To Books Hiring/Firing Video Games Experience HaaS Virtual Reality Cache End of Support Work/Life Balance Relocation Crowdsourcing Employer Employee Relationship Current Events Electronic Medical Records Training Monitors Benefits Phone System Save Time es Thank You Television CrashOverride Computer Accessories Communitications