Contact us today!

FRS Pros Blog

Tip of the Week: Three Best Practices for Project Management

Tip of the Week: Three Best Practices for Project Management

Any project that your business undertakes will have its success defined by the particular goals you have set for it. This means that each project will be different, its own concerns and considerations coming into play. However, when it comes to managing these projects, most of them benefit from largely the same practices. For this week’s tip, we’re reviewing three that every project should incorporate.

1. Establish Good Communication Habits

If there’s anything that the success of your project will directly rely upon, it is how well you communicate with everyone involved. This will require you to not only have reliable communication solutions, but to actively put them to use.

From the very beginning of your project, make sure that everyone involved is sharing all of the information that is appropriate to be shared, with whom needs to see it. As the person in charge, you should set this communication in motion, leading by example. As we will cover in more depth below, this means utilizing the tools at your disposal appropriately - keeping conversations pertinent to the group as a whole visible to the group as a whole.

2. Define Milestones, Objectives, and a Timeframe

Any project should have four distinct stages to it: initiation, planning it, executing it, and a wrap-up at the end. Each of these stages should be punctuated by different milestones and objectives to be reached, as well as a set schedule as to how quickly each needs to be achieved.

This can benefit you in a few ways. First off, it is always better to be more organized during these kinds of things, as it helps eliminate the chance of wasting time and money. Look at it this way: if you have Tasks A, B, and C to do in a project, and three employees to see to them, it isn’t going to help much if all three of them go out and spend their time on three separate versions of Task B. 

Furthermore, timeliness is usually a factor in these kinds of things, so it is important to establish a set schedule based around any limitations. Let’s say that you were planning a Halloween party for your office... it wouldn’t do much good (or make much sense, for that matter) to have that event two-thirds of the way through November, would it? Your projects are likely influenced to some degree by outside stimulus, and so should be treated the same way - set deadlines and timeframes ensuring your preparations don’t run long.

3. Use the Tools and Resources Available

There are many business solutions out there today that make the many processes involved in managing a project from start to finish much easier. Take, for example, the practices we’ve already reviewed in this blog - there are many communication solutions that are ideal for group project work within an organization that you may not be using to their full advantage. Likewise, there are project management solutions that allow you to better track and manage how your team is using its time and energy.

Finally, you also have the option to utilize automated solutions to simplify and expedite many of the moving parts that a project has. Rather than risking a crucial step be missed in the flurry of responsibilities your employees have, allow the facets that can be automated to be, and let your business solutions serve their full purpose.

Interested in learning more about how your internal projects and other processes can be benefited by technology solutions? Reach out to us at 561-795-2000 to learn more!

You Probably Aren’t Getting the Most Out of Office...
How VoIP Can Save Your Business Money

Mobile? Grab this Article!


Tag Cloud

Tip of the Week Security Technology Best Practices Network Security Productivity Business Computing Privacy Hackers Internet Google Software Microsoft User Tips Cloud Business Management Innovation Hardware Computer Data Tech Term Efficiency Data Backup Malware Cybersecurity Email Smartphones Mobile Devices Office 365 Windows 10 Data Recovery Hosted Solutions Smartphone IT Services Browser Communication Outsourced IT Backup Android IT Support Windows Upgrade Business Internet of Things Gadgets Small Business Apps Data Security VoIP Workplace Tips Phishing Cybercrime Communications Business Continuity Disaster Recovery Ransomware Managed IT Services Facebook Saving Money Mobile Device Management Cloud Computing Operating System Network Users Social Media Two-factor Authentication Employer-Employee Relationship Vulnerability Server Money Artificial Intelligence OneNote Alert Managed Service Automation Law Enforcement Information Microsoft Office Blockchain Health Applications Spam Wireless Virtualization Chrome Networking IT Support Collaboration Managed IT Services Best Practice Passwords Miscellaneous Managed IT Bring Your Own Device BYOD Hacking Holiday Unsupported Software Augmented Reality Windows 10 Gmail Save Money Router App Computers Google Drive Settings Data Storage Word Project Management Patch Management Telephone Systems Mobile Device Tech Support Information Technology Data Breach Managed Service Provider Password The Internet of Things Mobile Security Travel Safety Vendor File Sharing IT Management Excel Cost Management VPN iPhone Fraud Google Assistant Commerce Risk Management WannaCry History Hybrid Cloud Evernote User Error Quick Tips Windows 7 Retail Wi-Fi Hosted Solution Search Business Technology Cortana Budget Proactive IT Avoiding Downtime Mobility Update SaaS Data Loss Wireless Technology Shortcut Politics Touchscreen Hard Drive Display Conferencing Data Management BDR WiFi Google Docs Productivity Wireless Charging Going Green Social Bandwidth Government Payment Cards Sports Devices Audit Application Data Protection Access Control Telephony Meetings Robot Encryption Printing Processor Projects Specifications Virus Computer Fan Personal Information Security Cameras Microsoft Word Upgrades OneDrive Battery Hard Disk Drive Fiber Optics PowerPoint Admin Uninterrupted Power Supply Development Instant Messaging Hacker Marketing Remote Workers Hyperlink Server Maintenance Reputation Break/Fix Apple Data storage Benchmarks Identity Sales Proactive Machine Learning Tablets Maintenance Emergency Micrsosoft Employee-Employer Relationship Voice over Internet Protocol Storage Social Engineering Point of Sale IT Solutions Wireless Internet Saving Time Sync Remote Computing Files Edge Webinar Managed IT Service Value Wasting Time DDoS FAQ Entertainment Investment Medical IT Consultant Myths Data Privacy Recovery Websites Identity Theft Sabotage Amazon Downtime NFL Disaster eWaste Business Intelligence Identities Office Gamification Keyboard Shortcuts Remote Monitoring Ciminal IT solutions Laptop Managed Services Provider Accessory Charger Transportation ROI Software as a Service 5G Threats Administrator Data Theft Vendor Management PC Private Cloud Virtual Assistant E-Commerce Device Security Digital Signage Testing Legislation Streaming Media Language Scam iOS WIndows Server 2008 Memory Human Resources Lithium-ion battery Adobe Workers Education Windows 10s HBO Touchpad Facebook Privacy Computer Forensics Peripheral Windows Server 2008 R2 YouTube Screen Mirroring Scams Chromebook Co-Managed Services Gifts Access Computing Samsung Computer Care Nanotechnology Paperless Office Alexa for Business Windows Ink Firewall Camera Comparison Chromecast Financial Payroll Licensing Updates Unified Threat Management Employees Microsoft Excel IT budget Solid State Drive Humor eCommerce Management Outlook Legal Mobile Office Emails Cast Virtual Private Network Telephone Internet Exlporer Credit Cards App store Antivirus Root Cause Analysis Smartwatch Employee Google Maps Spyware Computer Accessories Smart Technology es Flexibility Music PDF Compliance Printers Mobile Computing Scalability Analytics Cache Keyboard Text Messaging Regulation Training Monitors Black Market Cleaning Automobile Big Data Managing Stress Office tips Twitter Television CrashOverride Advertising Company Culture USB Worker How To Books Hiring/Firing Thank You Video Games Experience Work/Life Balance Virtual Reality End of Support Crowdsourcing Employer Employee Relationship HaaS Current Events Electronic Medical Records Benefits Congratulations Phone System Relocation Save Time