Contact us today!
561-795-2000 
844-795-2001

FRS Pros Blog

Why File Sync and Share is So Important for Businesses to Have

Why File Sync and Share is So Important for Businesses to Have

As the coronavirus outbreak creates global health concerns, we wanted to address how it could impact businesses that lack the preparations needed to account for such an event. More specifically, we wanted to discuss why events like these add even more reasons that a file share and sync solution is an invaluable addition to your IT resources.

How Coronavirus is Impacting Businesses

To make a long story short, people aren’t very motivated to go into work when the news cycle is inundated with warnings about an infectious disease spreading worldwide. As a result, businesses everywhere will likely see more employee absences (as many have actually encouraged). While this is clearly better for the public health, an unprepared business will see significant detriments to its productivity and its overall operations. In lieu of this, what can a business do to prepare for absences resulting from a massive health scare, or any other disaster event?

File Sync and Sharing

One option is to adopt file synchronization and sharing technologies--an option that more businesses are taking advantage of, for many reasons. With these solutions in place, your workforce no longer needs to be in the office to complete the work responsibilities that must be fulfilled. Therefore, should one of your employees fall ill or otherwise can’t make it into the office, you aren’t losing the productivity they would otherwise offer.

Why Businesses Use Secure File Sync and Share Solutions

The biggest benefits of this approach are present right in its name:

Secure

Consider what could happen if your employees needed to access work resources outside of the office but lacked any approved means to do so. Either the work wouldn’t get done, or your employees would resort to workarounds that involved software that your organization had no control over. The tools that these workarounds utilize, known as shadow IT, can very easily put sensitive company data at risk. Providing your employees with an approved and secure alternative through file sync and sharing can eliminate these risks, as well as support your disaster recovery efforts.

Sync

On the subject of allowing employees the means to work outside of the office, imagine if they had worked for three days at home and made excellent progress on a particular project. Sounds great, but not if they showed back up at the office having forgotten to send their progress over--or worse, had neglected to save it.

File sync means that as an employee makes progress on a given file, that progress is automatically saved as an entry in a referenceable version history. This has the added benefit of allowing productivity to be possible with any device that has received access to a given file in the solution. 

Share

As collaboration is such a priority in today’s offices, we would be amiss if we didn’t discuss the “sharing” aspect of these solutions. Duplicate copies of a given document only make the collaborative process more confusing. Instead, file sync and sharing solutions allow multiple coworkers to share simultaneous access to a given file, permitting them to work together regardless of the physical distance between them.

Interested in Learning More About File Sync and Share Solutions?

Whether you’re proactively preparing for a disaster or you are simply trying to provide your employees with more flexibility, reach out to FRS Pros to learn more about the solutions we have available to you. Our experts are available at 561-795-2000 to answer your questions about your IT.

What Is a Data Lake?
Tip of the Week: How to Improve Your Access Contro...

Mobile? Grab this Article!

QR-Code

Tag Cloud

Tip of the Week Security Technology Best Practices Network Security Productivity Privacy Business Computing Hackers Internet Software Google User Tips Microsoft Hardware Cloud Innovation Business Management Data Computer Efficiency Email Tech Term Windows 10 Smartphones Hosted Solutions Mobile Devices Cybersecurity Communication Data Backup Malware IT Services IT Support Android Office 365 Smartphone Data Recovery Upgrade Outsourced IT Business Browser Gadgets Backup Windows Small Business Internet of Things Workplace Tips Apps VoIP Communications Data Security Phishing Users Disaster Recovery Automation Managed IT Services Cybercrime Business Continuity Cloud Computing Saving Money Information Miscellaneous Ransomware Facebook Mobile Device Management Managed Service Network Operating System Alert Passwords Law Enforcement Social Media Employer-Employee Relationship Vulnerability Blockchain Two-factor Authentication Collaboration OneNote Server Money Artificial Intelligence Best Practice Microsoft Office Managed IT Holiday Health Spam Applications Wireless IT Support Virtualization Chrome Managed IT Services Networking Windows 7 Information Technology Tech Support Word Managed Service Provider Patch Management Password Project Management BYOD Unsupported Software Augmented Reality Bandwidth Hacking App Data Breach Router Gmail Windows 10 Quick Tips Access Control Save Money Printing Computers Google Drive Settings Bring Your Own Device Data Storage Mobile Device Retail Telephone Systems Meetings Sports Data Protection Data Loss Application Business Technology Conferencing Robot Encryption Telephony Safety Software as a Service Cost Management Hard Drive Display Wireless Charging IT Management The Internet of Things Google Docs Marketing VPN iPhone Human Resources Devices Risk Management Commerce WannaCry History Payment Cards Wi-Fi Travel SaaS Hosted Solution Excel Update Proactive IT File Sharing Mobile Security Avoiding Downtime Mobility Politics Search Fraud Shortcut Touchscreen Budget Vendor BDR WiFi Google Assistant Evernote Wireless Technology Data Management Hybrid Cloud User Error Paperless Office Voice over Internet Protocol Going Green Social Mobile Office Government Productivity Audit Cortana Access Data Privacy Charger Virtual Private Network Legal Solid State Drive Amazon Downtime Ciminal Smartwatch HIPAA Humor Data Theft Processor Antivirus Emails Cast Gamification Keyboard Shortcuts Device Security Hosted Desktop Chromecast Root Cause Analysis Development Upgrades Adobe Accessory Workers Fiber Optics Computer Fan Legislation 5G Language Internet Exlporer Personal Information Remote Workers Hard Disk Drive Virtual Assistant E-Commerce Server Maintenance Remote Work Battery Testing Gifts Computing Benchmarks Memory Windows Ink Smart Devices Instant Messaging Hacker Micrsosoft Uninterrupted Power Supply Computer Forensics Reputation Licensing Peripheral Updates Holidays Emergency Comparison YouTube Point of Sale Chromebook Outlook Co-Managed Services Managed IT Service IT Solutions Data storage Alexa for Business Microsoft Excel IT budget Investment Camera Credit Cards App store Myths Entertainment Webinar Remote Computing Financial Google Maps Payroll Spyware Sabotage Troubleshooting Keyboard Virus Business Intelligence Identity Theft Consultant Management Microsoft Word Copiers Specifications Employees Office DDoS Remote Monitoring Telephone Managed Services Provider Files Employee ROI Projects Threats Disaster IT solutions Apple Security Cameras PC CRM Recovery Sales OneDrive Proactive Digital Signage Vendor Management Transportation PowerPoint Tablets Admin Maintenance Inventory Laptop Scam Private Cloud Sync Hyperlink Facebook Privacy iOS WIndows Server 2008 Storage Break/Fix Social Engineering Windows Server 2008 R2 Identity Printers FAQ Scams Windows 10s HBO Machine Learning Edge AI Education Administrator Touchpad Employee-Employer Relationship Websites Firewall Lithium-ion battery Samsung Screen Mirroring Wireless Internet NFL Saving Time eWaste Streaming Media Computer Care Nanotechnology Unified Threat Management Value Wasting Time eCommerce Medical IT Identities HaaS Phone System End of Support Benefits Relocation Save Time Congratulations Computer Accessories Twitter Smart Technology Flexibility Music PDF Cache Mobile Computing Scalability Analytics Net Neutrality Black Market Cleaning Training Monitors Text Messaging Automobile es Big Data Managing Stress Television CrashOverride Office tips USB Worker Company Culture How To Books Compliance Advertising Video Games Experience Hiring/Firing Work/Life Balance Communitications Virtual Reality Crowdsourcing Thank You Employer Employee Relationship Current Events Electronic Medical Records Regulation