Contact us today!
561-795-2000 
844-795-2001

FRS Pros Blog

What is G Suite, Really?

What is G Suite, Really?

There is no question that Google is an absolute giant in computing, having moved from web search functionality to a much wider variety of applications. These applications now make up the G Suite, and are used by many, many businesses to accomplish their goals. Here, we’ll go over some of these features and how they can benefit your operations.

Understanding G Suite

G Suite is effectively Google’s collection of applications that businesses can leverage to assist their operations. Originally released as “Google Apps for Your Domain” about 12 years before the time of this writing, this solution was slowly added to over the years - eventually being rebranded to “G Suite” in September 2016. Today, the solution is kept free of any advertisements, and even better, none of the data stored within is used to inform advertisements, either.

What’s Included in G Suite?

G Suite includes a wide variety of solutions under its blanket, so this will not be a comprehensive list. Instead, we will focus on the commonly known highlights, as these are the ones that can clearly deliver value for you and your users.

Gmail

Gmail is Google’s email software, first released in 2004. As a part of a G Suite plan, it offers each user 30GB of storage and assorted email options. For instance, not only can you have unlimited Google Group email addresses (so instead of listing everyone in your customer service department as an email’s recipient, you can send one email to your entire customer service department), you can also customize your email addresses to match your business’ domain. This looks much more professional than having “@gmail” at the end of a business email.

Docs, Sheets, and Slides

Added to the platform in 2006, these solutions make up Google’s answer to the word processing, spreadsheet generating, and presentation building programs that have a useful place in just about any business. Featuring full collaborative capabilities, these solutions encourage your team to work together to accomplish their objectives by giving them the tools to do so simply. With all progress automatically saved - including a complete, restorable revision history - working on tasks as part of a larger, collaborative group becomes that much easier to pull off successfully.

Drive

Launched in 2012, Google Drive is the cloud storage platform included with G Suite. With this platform, your business users can have access to all of the content and files that they need to fulfill their responsibilities. It is also compatible with assorted file formats, eliminating the need to install plugins or additional pieces of software to view its contents. Thanks to Drive, collaboration is much more simple to accomplish, and different plans offer different storage options based on your business’ specific needs.

Calendar

Integrating with Gmail, Google Calendar is an easy way for your team to keep their schedules and responsibilities straight. Let’s say a user has to arrange a meeting with a few coworkers. Google Calendar permits them to see their coworkers’ availability, preventing the productivity-killing, “No, that time doesn’t work for me… how about...” discussions.

Other Capabilities

With a Business account, you are able to access your own G Suite Admin Panel. Essentially your control room, the Admin Panel allows you to manage each and every setting. Here’s a brief overview of just a few of the options available on the Admin Panel:

Users

This is where you add new users to your account. From here, you can also manage what attributes your users have (or essentially, the details about them that you have recorded - like start date, location, job titles, et cetera) and when they last signed in.

Groups

You can organize your users in this section into mailing lists and, well, groups. These groups make it easier to schedule meetings and manage events, as they allow you to bundle users together as a means of communicating with them en masse. 

Company Profile

This section allows an admin to brand their company’s G Suite solution with the company logo and update other information pertaining to the business. It also allows you to set up custom, branded URLs for your company’s Drive, Calendar, and Gmail accounts.

Admin Roles

As the lead admin, you can add additional roles and grant permissions, as well as set permissions for particular groups, devices, and services. This section also allows you to review what admins you have, and the permissions that these admins have as well.

Billing

Any charges that your G Suite account and its licenses have incurred can be reviewed and managed here. This section should also display the G Suite plan you have subscribed to.

Reports

Here, you can track how your G Suite services and apps are being used, and what your users have been doing on G Suite. Within this section, you can review a general overview of your applications under Highlights, while Reports allows you to run reports and audits on specific services, devices, and users.

Other functions include the capability to manage device permissions, enable security features, manage other locations your business may operate out of, and many more.

Want to learn more about how you can leverage G Suite as a business tool? Reach out to FRS Pros! Our professionals can help implement and integrate its functions into your processes. Call today at 561-795-2000 to learn more, or to get started!

Microsoft Does Some Patching Off Schedule
Tip of the Week: What You Need to Know to Avoid Ph...

Mobile? Grab this Article!

QR-Code

Tag Cloud

Tip of the Week Security Technology Best Practices Network Security Productivity Business Computing Privacy Hackers Internet Software Google User Tips Microsoft Cloud Business Management Innovation Hardware Computer Efficiency Windows 10 Data Tech Term Email Data Backup Communication Smartphones Cybersecurity Hosted Solutions IT Services IT Support Malware Mobile Devices Data Recovery Office 365 Browser Upgrade Outsourced IT Smartphone Android Backup Business Internet of Things Gadgets Windows Small Business Apps VoIP Communications Workplace Tips Data Security Phishing Cybercrime Business Continuity Users Saving Money Disaster Recovery Managed IT Services Automation Cloud Computing Mobile Device Management Information Network Operating System Ransomware Facebook Managed Service Money Artificial Intelligence Vulnerability Alert Passwords Law Enforcement OneNote Miscellaneous Social Media Server Two-factor Authentication Employer-Employee Relationship IT Support Chrome Networking Spam Managed IT Services Collaboration Virtualization Microsoft Office Holiday Blockchain Health Managed IT Applications Best Practice Wireless Retail Password App Access Control Word Hacking Printing Windows 10 Gmail Bring Your Own Device Project Management Patch Management Save Money Information Technology Data Storage Computers Mobile Device Data Breach Windows 7 Managed Service Provider Telephone Systems Tech Support Router Quick Tips Unsupported Software Augmented Reality Bandwidth Google Drive Settings BYOD Payment Cards Politics Search Commerce Avoiding Downtime Shortcut Mobility WannaCry Cortana BDR Data Loss Conferencing Going Green Social SaaS Mobile Security Proactive IT Government Google Docs Vendor Wireless Charging Devices Touchscreen Google Assistant Application Robot WiFi Encryption Hybrid Cloud Voice over Internet Protocol Safety Budget The Internet of Things Wireless Technology VPN iPhone Paperless Office Data Management Audit Travel Risk Management Meetings File Sharing Business Technology Data Protection Excel History Fraud Software as a Service Productivity Hard Drive Display Sports Wi-Fi Cost Management IT Management Evernote Hosted Solution User Error Telephony Update Marketing NFL eWaste Alexa for Business Internet Exlporer Server Maintenance Websites Chromebook Co-Managed Services Remote Workers Transportation Vendor Management Smart Devices Identities Camera Laptop Benchmarks IT Solutions Financial Payroll Private Cloud Scam Holidays Ciminal Employees Uninterrupted Power Supply Micrsosoft Webinar Charger Management Device Security Employee Investment Consultant Data Theft Telephone Education Managed IT Service Samsung Sabotage Troubleshooting Remote Monitoring Legislation Language Projects Touchpad Myths Adobe Workers Security Cameras Copiers OneDrive Business Intelligence IT solutions PowerPoint Admin Managed Services Provider Windows Ink Break/Fix DDoS Legal ROI Gifts Computing Hyperlink Files Machine Learning Recovery Antivirus PC CRM Comparison Identity Printers Disaster Humor Threats iOS WIndows Server 2008 Licensing Updates Inventory Microsoft Excel IT budget Employee-Employer Relationship Digital Signage Windows 10s HBO Outlook Wireless Internet Saving Time Facebook Privacy Computer Care Nanotechnology Google Maps Spyware Medical IT Windows Server 2008 R2 Screen Mirroring Credit Cards App store Value Wasting Time Battery Personal Information Amazon Downtime Administrator Unified Threat Management Specifications Virus Data Privacy Instant Messaging Hacker Scams Microsoft Word Reputation Lithium-ion battery Emergency Firewall Solid State Drive Gamification Keyboard Shortcuts Streaming Media Point of Sale eCommerce Root Cause Analysis Apple 5G Data storage Mobile Office Emails Cast Accessory Maintenance Virtual Assistant E-Commerce Access Remote Computing Entertainment Smartwatch Upgrades Sales Proactive Keyboard Virtual Private Network Computer Fan Tablets Chromecast Identity Theft Hosted Desktop Storage Social Engineering Testing Processor Hard Disk Drive Sync Memory Human Resources Office Fiber Optics Edge YouTube Development FAQ Computer Forensics Peripheral Managing Stress Cache USB Worker Office tips How To Books Advertising Training Monitors Video Games Experience Hiring/Firing Work/Life Balance Virtual Reality Crowdsourcing Employer Employee Relationship Television CrashOverride Current Events Electronic Medical Records Company Culture Compliance Phone System End of Support Benefits HaaS Relocation Save Time Computer Accessories Regulation Flexibility Music Smart Technology Communitications PDF es Mobile Computing Thank You Scalability Analytics Twitter Black Market Cleaning Text Messaging Automobile Congratulations Big Data