Contact us today!

FRS Pros Blog

Tip of the Week: Three Ways Collaboration Can Be Improved

Tip of the Week: Three Ways Collaboration Can Be Improved

Collaboration is critical for a business’ success, but with more teams than ever split amongst their homes, it is arguably even more crucial to their operations. For this week’s tip, we’re going over three ways that your team can collaborate more effectively while making remote operations work.

1. Establish Standards for Clarity and Concision

Here’s the thing: while communication is an essential part of your operations, it has the potential to become a massive time-sink if it isn’t utilized appropriately. We’ve all found ourselves in those meetings that seem to go on and on when the important part could have been covered in five minutes. Any of your collaborative solutions could easily be used in the same way… not the ideal situation when working with a remote team.

Make sure your team is using the tools you have provided intelligently and subscribing to the keep-it-super-simple rule as much as they are able. You may find it useful to create a company shorthand to use to help clarify the context of a message. For instance, if something is purely informative and doesn’t need to be acknowledged, a quick label of NRN (No Response Needed) would help save the recipient some time. Every business operates a little differently, so figure out what works best for you.  

2. Use the Right Tool for the Job

Of course, there are almost as many means to communicate within a business as there are things to be communicated (or so it can sometimes seem). This is for a purpose, as different messages and conversations may be better suited to one format than they are another.

Have you ever tried to announce something to a group over an instant message? Unless you’ve stuck the aforementioned NRN label to it or directed anyone with questions to reach out separately, your message is bound to be lost in the crowd before long. In this case, an email would be the better option for you to use. Just as often, you’ll need to quickly inform another individual of something, and an IM would allow you to do so more effectively than an email would.

This principle extends to any of your business communications, including virtual meetings and other remote-friendly operations.

3. Review What Works and What Doesn’t

So, find a tool to help team members communicate, come up with standards, implement it, and done… right?

Not so fast. Collaborative processes are just that: processes. This means that there is always room for growth and improvement to take place within them, and that you need to actively and continually figure out how to facilitate this development. It’s just another part of the process.

Take the time to review how smoothly your collaborative processes function when they are implemented. Go through each step to see where any inefficiencies presented themselves, whether the process stalled due to unforeseen complications or it wasn’t executed properly. Once these points are identified, figure out what can be done to mitigate the impacts, be it adding another bullet point to the process or providing additional training to the employee involved. After the process has been adjusted, do it again, and stress test until it gets better, or a new solution presents itself as an option.

For help with these solutions, please don’t hesitate to reach out to FRS Pros. We understand how trying times can test a business and can do a lot more than just offer tips on how to make the most of things. To find out how we can improve your operations with the right technology in place, give us a call at 561-795-2000.

How to Make Video Conferencing Less Awkward for Ev...
Two Tips for Managing Your Email in Outlook Better

By accepting you will be accessing a service provided by a third-party external to

Mobile? Grab this Article!


Tag Cloud

Tip of the Week Security Technology Best Practices Productivity Business Computing Network Security Privacy Hackers Internet User Tips Google Software Cloud Innovation Hardware Efficiency Microsoft Data Hosted Solutions Business Management Email Computer Communication Windows 10 Tech Term Malware Cybersecurity Smartphones Workplace Tips Android Mobile Devices IT Support Small Business IT Services Business Data Backup Disaster Recovery Smartphone Backup Browser Collaboration Outsourced IT Office 365 Upgrade VoIP Data Recovery Gadgets Users Internet of Things Phishing Windows Information Communications Apps Cloud Computing Data Security Miscellaneous Network Ransomware Cybercrime Business Continuity Passwords Automation Managed IT Services Saving Money Operating System Social Media Facebook Managed Service Quick Tips Covid-19 Wireless Microsoft Office Mobile Device Management Alert Vulnerability Law Enforcement OneNote Blockchain Employer-Employee Relationship Health Two-factor Authentication Money Artificial Intelligence Server Information Technology IT Support Best Practice Mobile Device Applications Managed IT Chrome Holiday Mobile Office Virtualization Networking Spam Conferencing Managed IT Services Project Management Telephone Systems Patch Management Tech Support Data Storage WiFi Bandwidth Data Breach Password Router Access Control Hacking Printing Managed Service Provider Bring Your Own Device Windows 10 Gmail Google Drive Settings Save Money Unsupported Software Augmented Reality BYOD Computers Retail App Windows 7 Wi-Fi Word SaaS Business Technology Proactive IT Update Productivity Google Docs Software as a Service Shortcut Wireless Charging Robot Politics Touchscreen Hard Drive Display Sports Devices BDR The Internet of Things Human Resources Telephony VPN iPhone Payment Cards History Travel Audit File Sharing Meetings Application Excel Data Protection Management Encryption Apple Fraud Safety Hosted Solution Mobile Security Paperless Office Cost Management Avoiding Downtime Mobility Vendor Battery Evernote IT Management Search Marketing Google Assistant User Error Hybrid Cloud Commerce Risk Management HIPAA WannaCry Budget Cortana Voice over Internet Protocol Data Loss Going Green Social Wireless Technology Remote Workers Government Data Management Benchmarks Streaming Media Policy Legislation Language Remote Monitoring Office Lithium-ion battery Smart Devices Adobe Workers Gamification Keyboard Shortcuts Audits Humor 5G Holidays IT solutions Accessory Micrsosoft Virtual Assistant E-Commerce Managed IT Service Access Remote Working Gifts Computing Vendor Management Investment Net Neutrality Windows Ink Myths Chromecast Procedure Comparison Personal Information Testing Scam Sabotage Troubleshooting Licensing Updates iOS WIndows Server 2008 Memory Business Intelligence Solutions Microsoft Excel IT budget YouTube Education Copiers Outlook Windows 10s HBO Computer Forensics Peripheral Alexa for Business Internet Exlporer Managed Services Provider Credit Cards App store Screen Mirroring Reputation Chromebook Co-Managed Services Samsung ROI Internet Service Provider Google Maps Spyware Computer Care Nanotechnology Threats Video Conferencing Specifications Virus Unified Threat Management Camera PC CRM Microsoft Word Data storage Financial Payroll Digital Signage Printer Employees Uninterrupted Power Supply Inventory Solid State Drive Remote Computing Legal Root Cause Analysis Employee Facebook Privacy Emails Cast Telephone Antivirus Windows Server 2008 R2 Security Cameras Scams Organization Sales Proactive Upgrades Projects AI Tablets Maintenance Computer Fan Firewall PCI DSS Storage Social Engineering OneDrive Sync Hard Disk Drive PowerPoint Admin Edge Laptop Compliance Break/Fix Instant Messaging Hacker DDoS eCommerce FAQ Transportation Hyperlink Files Workstation Machine Learning Emergency Recovery Virtual Private Network Remote Websites Private Cloud Identity Printers Smartwatch Disaster NFL eWaste Processor Regulations Compliance Identities Employee-Employer Relationship Point of Sale Hosted Desktop IT Solutions Wireless Internet Saving Time Ciminal Touchpad Medical IT Keyboard Fiber Optics Charger Webinar Value Wasting Time Entertainment Development Telework Amazon Downtime Administrator Innovations Data Theft Consultant Data Privacy Identity Theft Server Maintenance Remote Work Device Security Training HaaS Automobile End of Support Big Data Television CrashOverride Managing Stress Thank You Relocation Twitter USB Worker Company Culture Books How To Hiring/Firing Congratulations Video Games Experience PDF Virtual Reality Work/Life Balance Current Events Electronic Medical Records Mobile Computing Crowdsourcing Employer Employee Relationship Benefits es Phone System Text Messaging Save Time Computer Accessories Smart Technology Communitications Flexibility Music Office tips Advertising Cache Scalability Analytics Regulation Black Market Cleaning Monitors