Contact us today!
561-795-2000 
844-795-2001

FRS Pros Blog

Tip of the Week: Rely Less on Your Printer

Tip of the Week: Rely Less on Your Printer

Going paperless these days is all the rage, even though we understand why some organizations like to keep their hardcopy documentation printed out and available. If you’re careful, you can minimize printing to reduce the costs associated with printing, while still keeping your critical files organized and at the ready.

Here are some ways you can adapt your office’s printing tendencies to match your goals.

Putting Together a Print Policy

Any policies or procedures you put together for your organization’s printing policy should be documented, in language that is both clear and concise, in a location where it’s readily accessible to your staff. It should include all of the following:

  • How many prints each department/user should make in a given period of time.
  • Which documents can be printed in color, and which should remain in greyscale.
  • Which documents should be produced in hardcopy, and which can remain digital.
  • Which pages from a given document actually need to be printed, and which can be omitted from the hardcopy.
  • The cases in which double-sided printing is an option.
  • Whether or not a document has received an initial proofreading.

These guidelines should be preferable ranges that you can change and adapt rather than those that remain static. You can never know when your business will require that you have hard copies of documents, so don’t be afraid to throw away the printing caps when you need to. That being said, placing a cap on your business’ printing will naturally save you quite a bit of capital through simple awareness of resources.

Using Network Printers with Print Management Software

This kind of organic decrease in printing will only get you so far. It’s more economical to invest in a network-attached printer that the entire office shares. This is great for your organization’s printing policy because it can give you key insights into your organization’s printing habits and provide ways to decrease waste. It also decreases the number of devices that need to be maintained.

FRS Pros can provide your organization with a plethora of ways to take advantage of the latest printing technology. To learn more, reach out to us at 561-795-2000.

Fix Any Bit of Data Leakage
USB PC Killer Terrorizes Private College

Mobile? Grab this Article!

QR-Code

Tag Cloud

Tip of the Week Security Technology Best Practices Network Security Business Computing Productivity Privacy Internet Software User Tips Hackers Google Microsoft Cloud Business Management Hardware Computer Innovation Tech Term Efficiency Data Smartphones Mobile Devices Malware Data Backup Windows 10 Hosted Solutions Email Browser Office 365 Data Recovery Cybersecurity Smartphone IT Services Android Upgrade Business Communication Internet of Things Gadgets Backup Windows Phishing IT Support Workplace Tips Outsourced IT Apps Data Security Small Business VoIP Communications Disaster Recovery Cybercrime Business Continuity Operating System Mobile Device Management Cloud Computing Ransomware Network OneNote Employer-Employee Relationship Saving Money Information Server Users Money Artificial Intelligence Alert Vulnerability Law Enforcement Facebook Managed Service Health Applications IT Support Wireless Virtualization Chrome Managed IT Services Blockchain Managed IT Services Microsoft Office Best Practice Spam Passwords Miscellaneous Automation Social Media Collaboration Windows 10 Mobile Device Word Gmail Router Save Money Computers Patch Management Bring Your Own Device Google Drive Managed Service Provider Managed IT BYOD Unsupported Software Augmented Reality Telephone Systems Two-factor Authentication Tech Support App Information Technology Password Holiday Networking Data Storage Hacking Conferencing Wi-Fi History Update Access Control Shortcut Audit Wireless Charging Politics Printing Quick Tips Google Docs Project Management Settings Data Protection Mobile Security Hosted Solution Meetings Devices BDR Avoiding Downtime Mobility Budget Search Wireless Technology Data Breach Google Assistant Data Management IT Management Cost Management Hybrid Cloud Travel Application Productivity WannaCry Excel Going Green Social Commerce File Sharing Sports Windows 7 Government Fraud Encryption Business Technology Safety Evernote Robot Telephony Proactive IT Hard Drive Display SaaS User Error Risk Management The Internet of Things Cortana VPN iPhone Touchscreen Payment Cards WiFi Data Loss Windows 10s HBO Data Theft Remote Workers Identity Theft Camera Device Security Server Maintenance Financial Data storage Payroll Legislation Language Benchmarks Office Employees Computer Care Nanotechnology Adobe Workers Management Remote Computing Screen Mirroring Micrsosoft Employee Files Telephone DDoS Unified Threat Management Disaster Solid State Drive Gifts Computing Vendor Management Projects Recovery Windows Ink Investment Security Cameras Comparison Myths Scam Vendor OneDrive Root Cause Analysis Licensing Updates Sabotage PowerPoint Admin Emails Cast Business Intelligence Education Laptop Break/Fix Computer Fan Outlook Transportation Hyperlink Upgrades Microsoft Excel IT budget Machine Learning Hard Disk Drive Credit Cards App store Identity Samsung Private Cloud Administrator Google Maps Spyware ROI Specifications Virus Threats Employee-Employer Relationship Voice over Internet Protocol Streaming Media Microsoft Word PC Wireless Internet Saving Time Lithium-ion battery Marketing Digital Signage Touchpad Medical IT Legal Value Wasting Time Amazon Downtime IT Solutions Antivirus Data Privacy Access Apple Windows Server 2008 R2 Webinar Sales Proactive Scams Chromecast Tablets Maintenance Paperless Office Gamification Keyboard Shortcuts Storage Social Engineering Firewall Battery Software as a Service Humor 5G Sync Accessory Consultant Instant Messaging Hacker Virtual Assistant E-Commerce FAQ Internet Exlporer Remote Monitoring Edge Mobile Office IT solutions Retail Websites Virtual Private Network Testing Personal Information NFL eWaste Smartwatch Emergency Memory Human Resources Identities Processor Point of Sale Bandwidth YouTube Computer Forensics Peripheral Uninterrupted Power Supply Development Alexa for Business iOS WIndows Server 2008 Charger Entertainment Chromebook Co-Managed Services Reputation Ciminal Mobile Computing Black Market Cleaning Automobile Big Data Managing Stress Text Messaging Managed IT Service USB Worker How To Books Hiring/Firing Compliance Office tips Video Games Experience Advertising Managed Services Provider Work/Life Balance Printers Virtual Reality Crowdsourcing Employer Employee Relationship Current Events Electronic Medical Records Benefits Regulation es Phone System Thank You Cache Save Time Computer Accessories HaaS End of Support Smart Technology Training Monitors Flexibility Music Twitter Congratulations Relocation Television CrashOverride Company Culture Scalability Analytics Keyboard PDF