Contact us today!

FRS Pros Blog

The Importance of Secure Conferencing

The Importance of Secure Conferencing

Conferencing has been an important tool for businesses as stay-at-home orders have moved their operations out of the office and into worker’s homes. While there are dozens of video conferencing solutions on the market, businesses should consider security just as much as they consider functionality. Today, we’ll take a look at security for your company’s conferencing solutions.

What’s So Important About Having a Secure Conferencing Solution?

In the spirit of security that should surround your information technology, it is important to understand where the threats to your business come from. When looking at your conferencing solution, you should know that webcams and other IoT video devices, that make the conferencing solution what it is, are known to be some of the most targeted solutions by cybercriminals. In order to trust that your staff is working to keep your central IT secure and working as intended, there needs to be some diligence in choosing the right technology and practices to use to keep your business safe. 

More people than ever are utilizing these solutions, as well, and some are more secure than others. Since so many people are using these applications, it becomes extremely important to do what you can to promote solid security practices. Today, we’ve outlined four. 

They include:

Develop Solid Policies

An organization’s conferencing policy is similar to their BYOD (Bring Your Own Device) policy. It’s important for your staff to understand the role they play in maintaining your business’ network security. This goes double for businesses that have to deal with sensitive information such as health or financial data. 

Here are some guidelines to consider implementing:

  • Users need permission from all attendees in order to record a meeting.
  • Personal devices should not be used to record meetings.
  • Confidential or sensitive information should not come into view during the meeting unless it is expressly relevant or requested by meeting attendees. 
  • All cameras and microphones should be disconnected when not in use.
  • If sensitive information is to be shared, it should be done so securely and not in group meetings.

Use Encryption 

To ensure that data is shared securely, you will want your video conferencing software and your hardware to both have 128-bit AES encryption installed. Not only will this work to protect sensitive data, it will deliver peace of mind that any data that is sent will get to its destination without issue. 

Authentication and Control 

A lot of today’s most utilized conferencing apps have single-login authentication. Sign-in strategies such as single sign-on (SSO) are great because they allow administrators to simply control the secure authorization of users. To enhance control, however, you will want to set up a domain-based security system that will more effectively allow administrators to set permissions and monitor access. This will go a long way toward securing your SSO-based authentication strategy. 

Update Your System 

Like any other piece of software, your conferencing applications have to be updated and patched in order to avoid being vulnerable to outside threats. Since it is an Internet-facing system, you need to ensure that any conferencing app that is routinely used is up to date and managed properly. 

For the time being, we’re all going to be relying on our conferencing solutions. To learn more about conferencing, or to talk to one of our experts about keeping your systems secure, call FRS Pros today at 561-795-2000.

Tip of the Week: Monitor Your Hardware While Out o...
The Cloud Is Coming of Age

By accepting you will be accessing a service provided by a third-party external to

Mobile? Grab this Article!


Tag Cloud

Tip of the Week Security Technology Best Practices Productivity Business Computing Network Security Privacy Hackers Internet User Tips Google Software Cloud Innovation Hardware Microsoft Efficiency Data Email Business Management Hosted Solutions Computer Communication Windows 10 Smartphones Malware Cybersecurity Tech Term IT Support Small Business Data Backup IT Services Business Android Mobile Devices Workplace Tips Backup Disaster Recovery Smartphone Browser Outsourced IT Office 365 Upgrade Data Recovery VoIP Collaboration Users Gadgets Windows Communications Internet of Things Phishing Information Cloud Computing Apps Cybercrime Miscellaneous Ransomware Business Continuity Data Security Network Automation Passwords Managed IT Services Saving Money Operating System Covid-19 Social Media Microsoft Office Facebook Mobile Device Management Quick Tips Wireless Managed Service Alert Blockchain Two-factor Authentication Law Enforcement Employer-Employee Relationship Health Server Vulnerability OneNote Money Artificial Intelligence Managed IT Services Information Technology Mobile Office Managed IT Networking Virtualization Spam Holiday Conferencing Applications Chrome Mobile Device Best Practice IT Support Password Bring Your Own Device Managed Service Provider Hacking Windows 10 Gmail Unsupported Software Augmented Reality Save Money BYOD Computers Windows 7 Retail App Router Word Google Drive Settings Bandwidth Project Management Patch Management Data Storage Telephone Systems Wi-Fi WiFi Tech Support Access Control Data Breach Printing Travel Mobile Security Government BDR Audit Paperless Office Vendor Meetings File Sharing Data Protection Excel Apple Fraud Google Assistant Robot Hybrid Cloud Evernote HIPAA Voice over Internet Protocol Cost Management Application The Internet of Things IT Management User Error Encryption VPN iPhone Marketing WannaCry Safety Commerce Business Technology History Cortana Battery Remote Workers Software as a Service Budget Data Loss Wireless Technology Hard Drive Display Risk Management Data Management Hosted Solution SaaS Human Resources Proactive IT Avoiding Downtime Mobility Google Docs Search Wireless Charging Productivity Devices Touchscreen Payment Cards Sports Update Shortcut Management Politics Going Green Social Telephony Microsoft Word Windows Server 2008 R2 Projects Unified Threat Management Internet Exlporer Specifications Virus Scam Facebook Privacy Security Cameras AI OneDrive Education Scams Organization PowerPoint Admin Solid State Drive Humor Root Cause Analysis Firewall PCI DSS Hyperlink Emails Cast Uninterrupted Power Supply Samsung Compliance Break/Fix Computer Fan Tablets Maintenance Workstation Identity Printers Upgrades Sales Proactive eCommerce Machine Learning Smartwatch Employee-Employer Relationship Personal Information Storage Social Engineering Virtual Private Network Remote Wireless Internet Saving Time Hard Disk Drive Sync Legal Medical IT Edge Processor Regulations Compliance Value Wasting Time FAQ Antivirus Hosted Desktop Files NFL eWaste Development Telework Data Privacy Reputation DDoS Websites Fiber Optics Amazon Downtime Server Maintenance Remote Work Recovery Identities Innovations Gamification Keyboard Shortcuts Data storage IT Solutions Disaster 5G Instant Messaging Ciminal Hacker Benchmarks Policy Accessory Remote Computing Webinar Charger Smart Devices Training Device Security Emergency Micrsosoft Audits Consultant Data Theft Holidays Virtual Assistant E-Commerce Adobe Workers Investment Net Neutrality Testing Remote Monitoring Administrator Legislation Point of Sale Language Managed IT Service Remote Working Memory YouTube Streaming Media Keyboard Myths Procedure Computer Forensics Peripheral IT solutions Lithium-ion battery Entertainment Sabotage Troubleshooting Windows Ink Business Intelligence Solutions Chromebook Co-Managed Services Transportation Gifts Computing Identity Theft Copiers Alexa for Business Laptop Licensing Updates ROI Internet Service Provider Camera Private Cloud Access Comparison Office Managed Services Provider Financial Payroll iOS WIndows Server 2008 PC CRM Employees Chromecast Microsoft Excel IT budget Threats Video Conferencing Windows 10s HBO Outlook Computer Care Nanotechnology Google Maps Spyware Digital Signage Printer Telephone Screen Mirroring Credit Cards App store Vendor Management Inventory Employee Touchpad How To Books HaaS Hiring/Firing End of Support Video Games es Experience Virtual Reality Relocation Work/Life Balance Communitications Current Events Electronic Medical Records Crowdsourcing Employer Employee Relationship Phone System Benefits Regulation Save Time Computer Accessories PDF Flexibility Music Mobile Computing Cache Smart Technology Twitter Monitors Text Messaging Scalability Analytics Television CrashOverride Company Culture Black Market Cleaning Thank You Office tips Big Data Automobile Advertising Managing Stress USB Worker Congratulations