Contact us today!

FRS Pros Blog

Some Employees are More Hackable than Others

Some Employees are More Hackable than Others

Habits can be a very effective way to improve your internal productivity, but others can expose your business to security risks. Unfortunately, there’s a good chance that your employees may have picked up the latter. This means you need to learn what to look for, so you can identify any problem areas within your business - and work to break the habits that led to these problems.

Habit 1: Too Few, Too Weak Passwords

This habit is a particularly bad one, as an employee with a weak password can potentially undermine your entire organization’s security. While nobody likes having to remember a different, complex password for every account they have, many users will default to reusing one password. What’s worse, these passwords are often very simple - simple enough for a hacker to decipher will little trouble. While some will require a little detective work on the hacker’s part, like a personal detail that can be found somewhat easily, an unfortunate number will use something too easy, like “password” or “12345.”

You need to hold your staff to a higher standard. In addition to establishing minimum password requirements, make sure these passwords are updated regularly. If remembering these passwords proves to be a challenge, suggest alternatives, like a password management solution or using passphrases.

Habit 2: On Top of Having Too Few, Too Weak Passwords, Sharing Them

One thing that all of your employees will have in common? Whether you call it “being efficient” or “cutting corners,” they will always be on the lookout for ways to simplify their work processes. One simple way (in their eyes) to do so? Sharing credentials!

Now, for the record, this isn’t in reference to company-owned accounts that are often set up, such as company social media accounts and shared resources. However, since these should be managed by (surprise, surprise) the company, these aren’t really applicable to our considerations.

The main takeaway here is that anyone in your company could create a very bad situation through the wrong actions, and any safeguards you have (such as password protection) are in place to keep the company safe.

Habit 3: Storing Company Files in Personal Storage Solutions

While cloud computing provides a vast amount of value and utility for businesses, there are also a few concerns you need to be aware of. For instance, it isn’t uncommon for employees to utilize their own personal cloud solutions to store company files.

It is important to address the fact that their motives for doing so are oftentimes pure. If an employee wants to commit a little extra time to a project, they very well may simplify things for themselves by sharing a company document with their personal cloud account. However, by doing so, this employee is also taking this document out from behind the protections your company should have in place for its data. This simply should not be done, despite the good intentions that motivate your employees - after all, we all know what they say about good intentions. Fortunately, there are solutions out there to allow your employees to safely access work materials, boosting their productivity without undermining your data security.

Habit 4: Introducing Shadow IT

Shadow IT is software (or hardware) that has been installed (or implemented) on your business’ solutions without the knowledge or approval of IT. This usually happens when your employees are unfamiliar with the solutions you provide to them, so they instead seek out an alternative that they prefer to use. Unfortunately, shadow IT is often the cause of severe issues, so your users need to be compliant to a policy of clearing any technology not provided by IT past IT, helping ensure nothing problematic pops up.

Habit 5: Carelessness While Using Email

Businesses have embraced the advantages of email since it was first introduced, streamlining and accelerating communication. However, these advantages have also come with a few serious risks - and the same goes for file sharing services, too.

Consider what could potentially happen if the wrong information was shared with the wrong person. This means that everyone in a business needs to be aware of the tradeoffs that email and file sharing both present: while collaboration is much easier, it is also easier for data to leak. In order to keep your data where it belongs, your entire team needs to remain aware of this fact.

“Habit” 6: Insufficient Training

This one isn’t so much a habit on the employee’s part as it is on the employer’s. Simply put, your business is going to be vulnerable to security threats if your employees aren’t aware of what threats are out there, and how to spot them.

This is why security training needs to be an integral part of every step in an employee’s career trajectory - starting from the onboarding process and continuing in perpetuity. There are plenty of methods that should be leveraged in order to do so, from phishing tests, team discussions, and other means of evaluating where more training is needed.

FRS Pros can help you with these evaluations, as well as the training that follows. To learn more, reach out to us at 561-795-2000.

Four Essential Business Software Types to Consider
Tip of the Week: Organization Inside Windows 10

Mobile? Grab this Article!


Tag Cloud

Tip of the Week Security Technology Best Practices Network Security Business Computing Productivity Privacy Internet User Tips Hackers Google Software Microsoft Cloud Business Management Computer Innovation Hardware Tech Term Efficiency Smartphones Malware Mobile Devices Data Backup Data Hosted Solutions Email Windows 10 Data Recovery Browser Smartphone Office 365 Cybersecurity Android IT Services Business Communication Internet of Things Gadgets Backup Windows Upgrade Apps Data Security Workplace Tips Phishing IT Support Outsourced IT Small Business VoIP Disaster Recovery Cybercrime Communications Operating System Network Ransomware Business Continuity Mobile Device Management Cloud Computing Money Artificial Intelligence Vulnerability Server Alert Users Law Enforcement OneNote Information Employer-Employee Relationship Saving Money IT Support Managed IT Services Collaboration Blockchain Passwords Miscellaneous Best Practice Social Media Managed Service Automation Microsoft Office Facebook Health Managed IT Services Applications Wireless Chrome Virtualization Spam Data Storage Information Technology Telephone Systems Two-factor Authentication Mobile Device Tech Support Password Networking Bring Your Own Device Managed Service Provider Managed IT Router Word Holiday Hacking BYOD Gmail Unsupported Software Augmented Reality Google Drive Windows 10 Patch Management Save Money Computers App Update Business Technology Data Breach Budget Shortcut Proactive IT Going Green Wireless Technology Social Politics SaaS Hard Drive Display Data Management Travel Government Touchscreen Excel BDR File Sharing Robot Productivity Fraud WiFi Sports Payment Cards Evernote The Internet of Things Telephony Application Access Control Audit VPN User Error iPhone Encryption Printing Data Protection Meetings Safety Mobile Security History Cortana Data Loss Google Assistant IT Management Quick Tips Cost Management Conferencing Hosted Solution Risk Management Hybrid Cloud Settings Commerce Avoiding Downtime Wireless Charging Mobility WannaCry Google Docs Search Project Management Devices Windows 7 Wi-Fi Consultant Digital Signage Outlook Office Gamification Keyboard Shortcuts Microsoft Excel IT budget Touchpad Credit Cards App store Accessory Google Maps Spyware Software as a Service 5G Remote Monitoring Windows Server 2008 R2 IT solutions Scams Microsoft Word Vendor Management Virtual Assistant E-Commerce Paperless Office Administrator Specifications Virus Testing Firewall Lithium-ion battery Scam Memory Human Resources Streaming Media Mobile Office Humor Education Computer Forensics Peripheral iOS WIndows Server 2008 Apple Bandwidth YouTube Chromebook Co-Managed Services Windows 10s HBO Virtual Private Network Tablets Maintenance Samsung Alexa for Business Smartwatch Access Sales Proactive Camera Screen Mirroring Processor Sync Personal Information Financial Computer Care Payroll Nanotechnology Chromecast Storage Social Engineering Employees Development FAQ Management Edge Legal Unified Threat Management Telephone Solid State Drive Remote Workers NFL Reputation eWaste Antivirus Employee Server Maintenance Internet Exlporer Retail Websites Projects Emails Cast Benchmarks Security Cameras Root Cause Analysis Data storage Identities Vendor Upgrades OneDrive Micrsosoft Uninterrupted Power Supply Charger Battery PowerPoint Admin Computer Fan Remote Computing Ciminal Instant Messaging Hacker Hyperlink Hard Disk Drive Device Security Break/Fix Investment Data Theft Emergency Identity Marketing Myths Adobe Workers Machine Learning Sabotage Legislation Language Employee-Employer Relationship Voice over Internet Protocol Business Intelligence Point of Sale Wireless Internet Saving Time Gifts Computing Value Wasting Time IT Solutions Transportation Files Windows Ink Entertainment Medical IT ROI DDoS Laptop Data Privacy Webinar Threats Disaster Licensing Private Cloud Updates Identity Theft Amazon Downtime PC Recovery Comparison Big Data Automobile Training Monitors Managing Stress Twitter USB Worker Television CrashOverride How To Books es HaaS Company Culture End of Support Thank You Hiring/Firing Relocation Video Games Experience Virtual Reality Work/Life Balance Current Events Electronic Medical Records Crowdsourcing Employer Employee Relationship Congratulations Benefits Phone System Save Time PDF Mobile Computing Computer Accessories Smart Technology Flexibility Music Managed IT Service Compliance Text Messaging Printers Analytics Scalability Office tips Keyboard Managed Services Provider Regulation Cache Black Market Cleaning Advertising