Contact us today!

FRS Pros Blog

How to Calculate if That Print Job Was Really Worth It

How to Calculate if That Print Job Was Really Worth It

There are a few sounds that are familiar to any office: keys clacking away, coffee being sipped (or slurped), and the rattling, squawking hum of the printer. Yet this image presents a crucial question: do you know how much your printer is costing your business each time it is used? In today’s blog, we’ll review how you can calculate this investment.

Why Cost-Per-Page is So Important
It is pretty common knowledge in the business world that, in order for a printer to properly print, it needs to have ink with which to print. This ink comes in the form of ink cartridges, which need to be replaced once the ink within them has been spent. These cartridges are, unfortunately, anything but cheap - and you usually have to purchase multiple to get the full benefits of a multicolor printer.

This is part of the reason that it is important for you to know your printer’s average cost-per-page (CPP), or at least have a figure that is reasonably close. If your business relies heavily on paper documents in its daily processes, these costs can be considerable.

How to Calculate the Average Cost-Per-Page
Despite different ink cartridges being made for a variety of different printers, the calculation to determine your CPP is relatively simple. All you have to do is divide the price of the cartridge by the cartridge yield rating, or how many pages the cartridge should be expected to print. This number can be found on the cartridge’s packaging.

So, if you spent $25 on a cartridge of black ink with a yield of 525 pages, your formula would look like this...

25/525 = 0.048 you a cost of about 5 cents per page.

Calculating CCP in More Complicated Printers
The fact that not all ink cartridges are the same can add a step or two to this calculation. Since many modern printers now rely on different cartridge configurations, like an individual cartridge for each color (black, cyan, yellow, and magenta) or two cartridges that cover them all (black, and cyan, yellow, magenta). Regardless, your calculation will be more or less the same, with minor adjustments to account for how the colors are clustered or divided.

Basically, when adding color into the equation, find the CPP of each color and combine your totals - including black. It is important to remember that when printing something in color, you’re apt to use just as much, if not more, black ink as well.

Furthermore, it is important to consider that ink cartridge manufacturers will often base their yield rating on standardized business documents, with a certain percentage of the document being covered in ink. Therefore, printing something that doesn’t fit into these constraints will throw off the yield, which can happen based on what kind of document you are printing, and even what kind of paper you’re using.

Controlling Your Prints
Calculating your investment into each print can also provide you with some invaluable insight into the goings-on at your office. Mostly, it may show you that you are spending far more than you should be on printed materials.

FRS Pros can help with that. We can help you implement the solutions that will allow you to cap each user’s printer use, streamlining and optimizing your ability to use it and remain fiscally responsible. Alternatively, we can also offer collaboration solutions that can help reduce your reliance on physical documents entirely.

Give us a call at 561-795-2000 to learn more!

Tip of the Week: Work Commands for Google Home
Sorry Han, When it Comes to Security, You Need to ...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Sunday, January 20 2019

Captcha Image

Mobile? Grab this Article!


Tag Cloud

Tip of the Week Security Technology Best Practices Privacy Internet Network Security Business Computing Google Business Management Cloud User Tips Tech Term Hackers Hardware Software Malware Mobile Devices Data Backup Microsoft Computer Efficiency Hosted Solutions Smartphone Browser Productivity Windows Cybersecurity Android IT Services Windows 10 Data Recovery Data Security Outsourced IT Innovation Cybercrime Data Apps Office 365 Smartphones Internet of Things Email Backup IT Support Business Continuity Upgrade VoIP Operating System Phishing Saving Money Business Communications Money Mobile Device Management Alert Vulnerability Law Enforcement Disaster Recovery Ransomware Best Practice Network Employer-Employee Relationship IT Support Small Business Applications Workplace Tips Chrome Spam Managed IT Services Microsoft Office Server Passwords Collaboration OneNote Router Blockchain Two-factor Authentication Google Drive Managed Service Provider Windows 10 Managed IT Managed IT Services Users Computers Unsupported Software Virtualization App Networking Artificial Intelligence Cloud Computing Information Technology Holiday Telephone Systems Miscellaneous Information Tech Support Gadgets WiFi VPN iPhone Mobile Device Data Breach Google Assistant Wi-Fi Update Automation Facebook Password Politics Travel Shortcut Audit Excel Quick Tips Data Protection Hosted Solution Hacking Fraud BDR Avoiding Downtime Mobility Business Technology Gmail Save Money Cost Management Evernote User Error Augmented Reality Communication Commerce Application WannaCry Budget Encryption Cortana Government Safety Wireless Technology Word Data Management Managed Service SaaS Robot Access Control Proactive IT Patch Management Wireless Charging Google Docs Project Management Risk Management Productivity Mobile Security Touchscreen Data Storage Devices The Internet of Things Social Media Bring Your Own Device Sports Vendor Chromecast Licensing Updates PowerPoint Admin iOS WIndows Server 2008 Comparison Outlook Reputation Hyperlink Telephony Windows 10s HBO Microsoft Excel IT budget Identity Theft Credit Cards App store History Identity Internet Exlporer Screen Mirroring Google Maps Spyware Data storage Hybrid Cloud Machine Learning Computer Care Nanotechnology Employee-Employer Relationship Unified Threat Management Microsoft Word Remote Computing Health Wireless Internet Saving Time Specifications Virus Meetings Value Wasting Time Uninterrupted Power Supply Solid State Drive File Sharing Vendor Management Wireless Data Privacy Windows 7 Emails Cast Apple Settings Scam Amazon Root Cause Analysis Upgrades Tablets Maintenance Search Gamification Keyboard Shortcuts Computer Fan Sales Proactive Software as a Service Sync Transportation Accessory Hard Disk Drive IT Management Storage Social Engineering Laptop Samsung FAQ Private Cloud Hard Drive Display DDoS Marketing BYOD Edge Virtual Assistant Files Legal Testing Recovery NFL eWaste Memory Human Resources Disaster Retail Websites Bandwidth Going Green Social Computer Forensics Peripheral IT Solutions Identities Touchpad Antivirus Charger Chromebook Co-Managed Services Webinar Data Loss Ciminal Alexa for Business Conferencing Data Theft Camera Administrator Consultant Device Security Financial Payroll Streaming Media Remote Monitoring Adobe Workers Hacker Management Lithium-ion battery Legislation Language Humor Emergency Printing Telephone IT solutions Gifts Computing Personal Information Projects Access Windows Ink Point of Sale Security Cameras Entertainment Keyboard Black Market Cleaning Congratulations PDF Compliance Mobile Computing Big Data Printers Automobile Office Managing Stress es USB Worker Text Messaging Regulation How To Books Downtime Video Games Experience Education Hiring/Firing Virtual Reality Twitter Office tips Work/Life Balance Current Events Electronic Medical Records Advertising Crowdsourcing Employer Employee Relationship Phone System Benefits Cache Save Time Computer Accessories Flexibility HaaS Music End of Support Battery Smart Technology Training Monitors Relocation Instant Messaging Television CrashOverride Thank You Scalability Analytics Company Culture