Contact us today!

FRS Pros Blog

Three Keys to Proper Software Management

Three Keys to Proper Software Management

Nowadays, every company relies on some kind of software in order to properly function, so you need to ensure that this software is properly managed in order to maintain operations. While this may sound like a grand undertaking, software management is relatively simple and can be whittled down into three steps: leveraging the assets available, testing your strategies, and understanding what it is you have.

Leveraging the Assets Available
One of your first priorities needs to be to find a solution that fulfills your needs, and to resist the temptation to follow the convenient route and simply find a solution that covers “enough” of them. After all, even if it actually does cover enough of your needs now, how can you be sure that your needs will still be covered later? This is why you need to select a solution that offers comprehensive coverage that won’t leave you piecing together your software strategy.

Most businesses need productivity suites and payroll/accounting software as a base. As operations get more complex, so will the software you use. Many of the top-tier productivity suites have software that can do multiple things for you, so knowing what your needs are, and how software will help, will go a long way toward solidifying a software strategy that will work for your business.

Managing Software Licenses
It’s important to understand your software licenses to avoid major issues. For example, there’s the possibility that a team member may overstep the terms of your agreement with the software developer or distributor by installing a single license on multiple machines. This kind of mistake can cost your organization a pretty penny. The only way to mitigate negative situations is to be prepared for the worst.

One way that you can do that is by getting with your IT administrator and ensure that he/she knows all the rights your organization has to its software. In doing so you will not only gain the peace of mind that your IT admin knows the situation, you will also get someone in-house who is more proficient dealing with licensing and other software problems. Ensuring all your software is registered, licensed, and working optimally has to be at the forefront of your IT department’ software plan.

Understanding What It Is You Have
As mentioned above, software is a big deal for almost every organization, and when it comes to managing the software you rely on, there is a laundry list of the things that you need to know. It’s not just about compatibility and cost, although those are two of the more major factors.

To accomplish comprehensive software management, you’ll want to produce a list of software and the requisite licenses they require. In this repository, you will want to break it down by the way the software is stored (endpoint, server, cloud, etc.), and you will want to include everything. From operating systems, to your CRM, to any productivity apps your staff uses.

Once you get the list built, with all the licensing information, you have to go back over the list and make sure that all of the software is legally being utilized by your company. This just puts any doubt to rest. It also gives you a chance to set reminders when critical software licenses expire, which is very useful if your IT department is focused on the litany of other issues your business has.

You also have to know how your staff uses the software you have; or, more specifically, how they misuse it. Your software costs are more than just how much you pay for your software, they also are manifested in the time spend learning, using, and troubleshooting the software they need to do business. By having a central repository that allows you to track costs and spending on the applications your organization uses, it makes it easier to trim the fat if need be.

Managing software doesn’t have to be filled with headaches. The trusted IT professionals at FRS Pros can work to keep all of your organization’s software, hardware, and networking technology on the up and up. For more information call us today at 561-795-2000.

Tip of the Week: PowerPointing You In the Right Di...
Spend More Time Managing Your Business, and Less M...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Sunday, October 21 2018

Captcha Image

Mobile? Grab this Article!


Tag Cloud

Tip of the Week Security Technology Best Practices Internet Privacy Network Security Business Management Google Tech Term Business Computing Cloud Software User Tips Hackers Hardware Browser Computer Malware Mobile Devices Windows Cybersecurity Efficiency Microsoft Hosted Solutions Data Backup Innovation Cybercrime Productivity Apps Smartphone Data Recovery Android Data Security IT Services Outsourced IT Smartphones Operating System Internet of Things Windows 10 Vulnerability Backup Office 365 Data Phishing Business Money Business Continuity IT Support Email Alert Upgrade VoIP Law Enforcement Ransomware Mobile Device Management Best Practice Chrome Collaboration Network Microsoft Office Saving Money Managed IT Services Disaster Recovery Server IT Support Communications Employer-Employee Relationship Router Applications Google Drive Small Business Windows 10 Computers Virtualization Managed Service Provider Information Technology Managed IT Passwords Blockchain Information Unsupported Software Two-factor Authentication Telephone Systems App Gadgets Cloud Computing Spam Tech Support Networking Quick Tips Proactive IT Users Cortana SaaS Automation Hosted Solution Password Touchscreen Avoiding Downtime Data Storage Application WiFi Hacking Safety Google Docs Project Management Mobile Device OneNote Patch Management Wireless Charging Communication Devices Gmail Audit Save Money Artificial Intelligence Holiday Government Data Protection Risk Management Data Breach Travel Robot Budget Wireless Technology Managed Service Cost Management Miscellaneous Managed IT Services Wi-Fi Excel Update Fraud Data Management The Internet of Things Augmented Reality Social Media Commerce Politics Bring Your Own Device VPN WannaCry iPhone Shortcut Mobile Security Productivity Workplace Tips Google Assistant User Error Sports Facebook BDR Consultant NFL eWaste Hybrid Cloud Remote Computing Health Retail Websites Chromecast Identity Telephony Wireless Internet Identities Employee-Employer Relationship Remote Monitoring Samsung Internet Exlporer Value IT solutions Wireless Data Loss Ciminal Settings Charger Legal Mobility Word Device Security Amazon Search Conferencing Data Theft Data Privacy Windows 7 Adobe Workers Uninterrupted Power Supply Gamification Transportation iOS WIndows Server 2008 Encryption Legislation Language Business Technology Laptop Antivirus Windows 10s Private Cloud HBO Software as a Service Display Screen Mirroring Windows Ink Virtual Assistant Computer Care Nanotechnology Gifts Computing Hard Drive Licensing Updates Memory Going Green Social Comparison Testing Unified Threat Management Touchpad DDoS Computer Forensics Solid State Drive Emergency Microsoft Excel IT budget Files Bandwidth Meetings Outlook Chromebook Co-Managed Services Emails Cast Google Maps Spyware Disaster Alexa for Business Root Cause Analysis Point of Sale Credit Cards App store Recovery Microsoft Word Financial Computer Fan Specifications Virus Camera Upgrades Humor Management Hard Disk Drive IT Management File Sharing Identity Theft Printing Telephone Marketing BYOD Apple Administrator Tablets Maintenance Lithium-ion battery Sales Proactive Streaming Media Projects Sync Evernote PowerPoint Reputation IT Solutions Storage Social Engineering Vendor Vendor Management Hyperlink Webinar History Edge Data storage Scam FAQ Access Video Games Experience Training Monitors Education Hiring/Firing Printers Congratulations Virtual Reality Text Messaging Work/Life Balance Wasting Time Current Events Electronic Medical Records Regulation Television CrashOverride Crowdsourcing Employer Employee Relationship Phone System Company Culture Benefits Save Time Office tips Twitter Accessory Advertising Computer Accessories Flexibility Music Battery Smart Technology Instant Messaging Hacker Peripheral Scalability HaaS Analytics End of Support Entertainment Relocation Keyboard es Black Market Cleaning Personal Information Big Data Automobile Office Managing Stress Thank You USB Worker Cache PDF How To Mobile Computing Books Compliance